Executive Assistant

Business Support
Melbourne
  • One on one role supporting the Managing Director of the business
  • Manage the travel bookings for the whole team, organise events and prepare board papers
  • Work close to home in Keysborough

 

Our client, a global wholesale distribution and manufacturing business, is looking for an Executive Assistant to support the Managing Director and the team as a whole. This isn’t your traditional EA role so we need someone who is comfortable with numbers and can produce analytical reports. It suits a self-starter who is able to use their own initiative and operate with a global team

Responsibilities will include but not be limited to:

Executive Assistant:

  • Support the Managing Director with diary management- organising internal and external meetings and working to ever changing deadlines
  • Provide administrative assistance to Managing Director in respect of research, projects, data searches and compilation of information as requested
  • Prepare confidential documents for Board and Senior Management presentations and discussions
  • Attend leadership team and executive meetings for minute taking and distribution purposes

 

Team support:

  • Arrange domestic and international travel and accommodation bookings for staff nationally, reconcile monthly travel account and liaise with travel managers to ensure efficient and cost-effective travel service for the company
  • Arrange conferences and meetings for senior management
  • Co-ordinate Victorian Staff Christmas Function and other company functions as required by sourcing appropriate venues, negotiating pricing and arranging suitable entertainment

 

Financial:

  • Compiling analytics and generation of relevant reporting as requested by the Managing Director
  • Analyse statistical reports as required (including financial) and infer data/outcomes for presentation generation purposes

 

To be successful in this role you will be passionate about supporting a busy, fast paced global team, and likely have:

  • 10+ years relevant experience, prior experience in working at a senior level, supporting C Suite is highly preferable
  • Excellent communication skills both written and verbal, comfortable interacting with colleagues at all levels across the global organisation
  • Shows initiative, proactivity and demonstrates an ability to work autonomously with a strong eye for detail
  • High degree of confidentiality, self-awareness, and discretion
  • Strong technical ability and experience with Microsoft (Outlook, Word, PowerPoint, Excel)

 

Proven communication and relationship management skills are essential coupled with a willingness to learn and develop and the ability to work under pressure and prioritise.

To discuss this role in confidence, please forward your CV (in Word format) to Claire via claire.hunt@platinumpacificpartners.com.au

Headquartered in Sydney, Australia, Platinum Pacific Partners provides bespoke recruitment solutions to investment banks, private equity funds, corporates and asset management clients. With over 90 years’ international experience, our driving ethos is to create meaningful connections between talent and business, delivered with absolute integrity.
www.platinumpacificpartners.com.au

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