Executive Assistant- Investment Manager

Business Support
Melbourne
  • Support 2 busy Executives in this newly created role
  • Heavy focus on diary and inbox management, run their days
  • Office management and general support to the wider team

 

Our client is a well-regarded Investment Manager based in Melbourne. They are well known in their field and have experienced significant periods of growth. In a team of 10 this is a pivotal role to keep the wheels turning.

About the role:
Our client is looking to hire a top tier Executive Assistant who can excel in this fast-paced business. You will be looking after two Heads of Department. Since they haven’t experienced a dedicated EA before you need to be able to teach them how to best effectively utilise an EA. You will grow in this role and within the business as a whole. The team are back in the office full time so this role is 5 days in the office.

Duties and Responsibilities:

Diary Management
• Managing the diary of 2 Senior Executives
• Scheduling executive meetings
• Assist with and attend to incoming calls, liaising with clients, emails and general matters as required
• Manage ever changing priorities and anticipate diary clashes before they happen

Travel logistics and events
• Coordinating travel logistics, including flights, transport and hotel bookings
• Organising events with clients and investors, booking meeting rooms and catering as required

To succeed with your application, you will ideally have:
• At least 5 years working as an EA preferably within a financial or professional services industry
• Strong business acumen with the ability to see the bigger and most commercial picture
• Proven at supporting a busy and fast paced team
• An ability to manage changing priorities as they arise
• Excellent communication skills, both written and verbal
• Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
• Excellent organisational and time management skills, with a proven ability to set and work to priorities and deadlines
• High computer literacy in all Microsoft office applications (e.g. Word, Outlook, Excel, PowerPoint).

Your ability to think and act proactively and work under pressure while consistently meeting deadlines, coupled with your flexible ‘can do’ attitude is key. Your ability to complete all tasks to a high standard will be well rewarded in this dynamic and highly motivated environment.

If you are interested in hearing more about this role, then please reach out in confidence to claire.hunt@platinumpacificpartners.com.au

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