Executive Assistant – Financial Services

Business Support
Melbourne
  • Join a top tier, high performing global team
  • Supporting 3-4 busy Executives
  • Work alongside three other EAs

 

Our client is a global leader in Financial Services with a boutique Melbourne office. Your primary responsibility will be to support three to four busy Executives, keeping them on track with diary management, travel and client relationships.

This role is suited to someone who brings initiative, confidence, and the ability to anticipate what needs to be done to support a busy high performing team and ensure the weeks run smoothly. Experience in Financial Services is a must and you must be happy in a fast paced environment.

Key responsibilities will include:

  • Diary Management and high-level administrative support to three to four Executives
  • Managing all travel logistics both domestic and international (flights, accommodation, visas, currency exchange)
  • Build a strong and effective internal admin network
  • Assisting the three EAs with busy periods- and it does get very busy!
  • Sharing responsibilities of office management
  • Financial administration support invoicing and expenses
  • Supporting wider team with basic admin

 

To succeed in this role, you will have excellent interpersonal and communication skills coupled with strong emotional intelligence.  You will enjoy the boutique environments and thrive on the exposure and variety they offer. You will have the confidence to contribute to team discussions and manage key stakeholder relationships.

Ideal skills and experience:

  • Proven EA experience, ideally to senior level from within financial or professional services
  • A proactive nature with the track record of taking initiative and implementing efficiencies for the business and team
  • Ability to work both autonomously and in a collaborative team environment
  • Previously succeeded in a high-pressure environment with peaks and troughs of workload
  • Maturity to determine hours to best suit yourself and the business

 

If you are a problem solver who understands that as an EA in a lean environment, no task is too big or too small, please reach out to Claire Hunt to discuss in confidence via claire.hunt@platinumpacificpartners.com.au

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