- Leverage your Executive Assistant experience to develop new, high-value skills
- Expand your knowledge of Company Secretariat and support the Corporate Legal Team
- Utilise your excellent organisational skills to manage a number of boards and committees
Join a Global Leader in Investment Management
Are you ready to take your career to the next level with a world-renowned investment manager? We’re looking for an enthusiastic and skilled individual to join the Corporate Legal team, bringing a passion for excellence and a vision for growth in a dynamic, global business environment.
In this role, you’ll experience a culture grounded in respect, diligence, and international collaboration. Ideal for someone with a background in professional or financial services, this position offers the opportunity to be an essential part of a high-performing team, managing responsibilities in a fast-paced setting.
Key Responsibilities
As a vital support to the Company Secretary and Corporate Legal Team, your duties will include:
- Assisting the Company Secretary with board meeting preparation on request, including scheduling meetings, preparing meeting agendas, consolidating and distributing board and committee papers and other administrative support
- Client and service provider relationship management including liaising with the boards that both individuals and clients and service providers are appointed to
- Managing Diligent Entities and Boards software
- attendees
- Preparing meeting agendas
- Preparing committee reports, in conjunction with the committee chair
- Maintaining statutory records for group
- Maintaining internal company secretarial registers and records; and liaising with and managing external providers to update and maintain externally managed statutory records for entities globally
- Assisting with know-your-customer (KYC) and information/documentation requests in respect of company secretarial matters
- Managing the DocuSign relationship/account and company secretarial records system relationship/account, and acting as the ‘port of call’ for internal queries regarding these systems and processes
- Assisting with preparing proforma corporate legal documents
Desired Qualifications
The successful candidate will have a specific interest in Company Secretarial work:
- 3+ years of corporate administration support with preference for:
- assisting a Company Secretary with board and committee paper administration
- director liaison
- company record keeping and familiarity with the ASIC portal and the New Zealand Companies Register portal
- Use of Diligent Boards and Entities software
- Highly proficient in the Microsoft Office suite and Adobe
- Highly organised and methodical
- Attention to detail
- Excellent communication skills
Why Join our client?
Become part of a collaborative, professional team that values integrity, dedication, and excellence. This role is a unique opportunity to work alongside accomplished legal and finance professionals and serve esteemed clients, aligning with our client’s core values and commitment to success.
If you’re driven, detail-oriented, and ready to make an impact, reach out in confidence to Claire Hunt (Executive Director) at claire.hunt@platinumpacificpartners.com.au